SLOA Annual General Meeting Minutes
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MINUTES
SLOA ANNUAL GENERAL MEETING
1 DECEMBER, 2010 – GREELY COMMUNITY CENTRE
Refs: A. Agenda
B. Minutes from SLOA AGM 2010
Chair: John Dawson
SLOA Committee members in Attendance:
Marcel Falardeau, Debbie Ng, Terry Lister, Dan Weslake, Claudia Buttera, SLOA Residents – 20 households
Absent: Heather Counsell, Helene Drouin, Cynda Lavois
ITEM 1 – APPROVAL OF AGENDA @ 7:10 PM
Amendments (if any) – none
Motion to accept the agenda as presented
Moved by: Karen Pynn
Seconded by: Ed Lister
Passed
APPROVAL OF THE AGM MINUTES
Discussion – None
Motion to accept the Minutes for AGM 2010 as presented.
Moved by: Andrew Wilson
Seconded By: Judy Anderson
Passed
ITEM 2 – COMMUNITY UPDATE YEAR IN REVIEW.
INFORMATION PRESENTED BY JOHN DAWSON
Discussion:
John presented the community as vibrant in appeal and abundant in natural wildlife highlighting the importance of maintaining a balance between nature and how we live in it. Of importance was the idea of allowing wildlife to remain wild by not feeding ducks/geese and to avoid and eliminate the use of lawn fertilizers and pesticides to ensure the quality of our lakes is not compromised.
Featured were images and notes about amenities and activities in Sunset Lakes as follows:
Gardens and Landscape: are overseen by Claudia Buttera and Marcel Falardeau respectively. These two areas/amenities have perhaps the most immediate and constant visual impact in our community and are being very well looked after by our current contract providers.
Lakes: John Dawson highlighted the use of our lakes in both summer and winter activities (water skiing, swimming, canoeing, skating) and indicated the Board continues to work on monitoring the potential impact of the Laundrialt development West of Sunset Lake to ensure water levels in our lakes are not compromised. Lake water quality over the last few years was presented; the levels of nitrates have dropped steadily while the levels of phosphates have remained steady and good. Both were attributed to the current treatment of the lakes with beneficial bacteria but John Dawson indicated that eliminating the use of fertilizers, etc would have a significant additional positive effect. The E. coli levels when tested, tend to increase in Twin Lake, after heavy rain due to runoff, but still remain below allowable levels. Residents are encouraged to avoid using Twin Lake immediately following heavy rains and wait a day or two to allow UV rays to kill bacteria.
Pool: Heather Counsell and her team did a wonderful job at running the pool this summer for a great season that was thoroughly enjoyed by many residents.
Tennis Lessons: Andrew Wilson once again headed the organization of the tennis program and will continue to do so for next year. A great success as it is every year.
Activities: Debbi Ng has done a wonderful job this year organizing a variety of events. Our final event for 2010 will be the sleigh ride and carol singing on December 22. Residents are encouraged to check the Sunset Lakes website for event updates for 2011.
Spring and Fall clean up: A big thanks to all residents who come out to help with set up (spring) and take down (fall) of tennis nets, docks, canoes, rafts, etc. We encourage all residents to come out next spring and fall.
ITEM 3 – FINANCIAL STATEMENT 2010
Motion that the financial statement be accepted as presented.
Discussion:
Terry Lister presented the financial for 2010. She indicated that the significant increases in hydro and gas costs have had the greatest effect on our bottom line. We are likely to break even for 2010 and make the expected reserve fund contribution.
Moved by: Christine Falardeau
Seconded by: Dave Warner
Motion that an audit is not required.
Moved by: Rob Koktan
Seconded by: Rita Jennings Lalonde
ITEM 4 – BUDGET 2011
Discussion
The 2011 budget was presented to reflect the projected increases in costs. The pool accounts for 38% of costs, the biggest portions being hydro and gas. Grounds maintenance accounts for 30%, the lakes for 12%, reserve fund contribution for 11% and other for 9% (biggest portion of this is insurance). In 2011 the allocation of funds will mirror the 2010 costs with an additional section added for ‘minor capital’ which would be used for repairing items like pool pumps, etc.
Motion that the budget be accepted
Moved by: Christine Falardeau
Seconded by: Dave Warner
ITEM 5 – SLOA ANNUAL DUES – REVIEW 2010 MOTION TO INCREASE ANNUAL DUES TO $350.
Discussion
An increase of $25 to the annual fee was proposed to allow for a the increase in costs due to HST, hydro and gas expenses.
Moved by: Laurence Grank
Accepted by: Karen Pynn
ITEM 6 – REQUEST FOR RESIDENT INPUT
– Plans for the former Sunset Lakes Sales Office.
Discussion:
A variety of possibilities were discussed including refurbishing/remodeling for use as exercise room, building new structure, removal of structure and replace with arbor/bench. Karen Pynn indicated that she would not be willing, as a resident, to fund the cost of a new building nor would she consent to the use of reserve funds, meant for maintaining current facilities, to fund a new structure. Residents and the Board agreed to look into what is involved in getting rid of the sales office (trying to sell it) putting any $ return into the reserve fund and leaving the option open for future consideration for use of the space.
– Seek resident direction on wading pool.
Discussion
The wading pool appears to get minimal use perhaps due to the water not being heated. It may also need pump repair in the very near future. The Board asked residents to consider what we might want to do – replace the pump and have the required work to heat the wading pool, or should we consider eliminating the wading pool. Residents present indicated that it would be best to keep the pool, perhaps look into the possibility of a cover to retain the heat and consider the cost of heating it when it became necessary to do repairs. Rob Koktan, who lives by the pool, said that the pool facilities get steady use in the summer months, that many residents enjoy. Rita Jennings Lalonde indicated that although she herself does not use the pool much it is definitely an amenity that she values and uses with visiting grandchildren.
- Volunteers for 2011 activities
Discussion
The Board asked for people to volunteer for events for the 2011 year. Help was requested with lake water maintenance and with rink flooding at Twin Lake. Sing up sheets were made available for a variety of things at the sign-in table, which residents were asked to review at the end of the meeting.
ITEM 7 – ELECTION OF 2011 SLATE OF OFFICERS.
YOUTH MEMBER ON THE BOARD
Discussion
The Board presented the idea of a youth member for the Board. Residents present were very much in favour of the inclusion of a youth member. Terry Lister indicated that all youth who put in volunteer hours could get hours of community signed for the high school requirements. The Board also asked for new members for the Board. Three people volunteered and a motion was set to accept Rob Koktan, Rui Rodrigues and Kailey Taplin as new members.
Motion By: Marcel Falardeau
Accepted By: Dan Weslake
A SECOND MOTION TO ACCEPT THE FOLLOWING SLATE OF BOARD OFFICERS FOR 2011:
Motion By: Judy Anderson
Accepted By: Andrew Wilson
Chair: John Dawson
Vice Chair: Marcel Falardeau
Secretary: Rui Rodrigues
Treasurer: Terry Lister
ITEM 8 – ADJOURNMENT
Motion By: Terry Lister
Accepted By: Karen Pynn
The meeting was adjourned at 8:23 pm.
